تفاصيل وظائف إدارية فى بنك HSBC

تفاصيل وظائف إدارية فى بنك HSBC

Executive Assistant for HSBC

Role Purpose
To provide high quality, confidential and comprehensive administrative, analytical and EA support. Duties to include diary management, email handling, expense management, administration of leadership meetings and other key committees, scheduling appointments, planning and structuring programmes and itineraries across different time zones.

Principal Accountabilities:
Key activities and decision making areas
Be responsible for calendar management for the Senior Manager, requiring interaction with internal and external executives and assistants, to coordinate a variety of meetings
Communicate and handle incoming and outgoing emails on behalf of the Senior Manager and respond where appropriate
Promptly screen and handle daily calls and inquiries and respond independently to routine issues and questions
Make travel arrangements for the Senior Manager and arrange overseas meeting schedules and programmes

Take minutes of meetings and follow up with any actions
Produce letters, reports, memoranda, forms and schedules, utilising various PC-based software packages
Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, handling courier and filing; and sometimes confidential materials
Team administration to consolidate department organisation charts, staff contacts, holiday records, and the whereabouts tracker.

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Requirements
Knowledge & Experience
Broad understanding of the HSBC Group
General knowledge of HSBC structure, organisation and ideally knowledge of HR
Previous secretarial / administrative experience working at a senior level
Experience of working within a global role
Previous data management and analysis (some experience preferred but not essential)
A-Level Qualifications or equivalent and above

Skills
Strong interpersonal skills, confident and ability to work at all levels
Professional and able to project a good image to external clients
Strict adherence to the requirements of confidentiality
Energetic, enthusiastic team player
Role model and ambassador for HSBC and their executive manager
Very good knowledge of Lotus Notes and proficient in Word, Excel and Powerpoint
Professional, polished, ability to deal assertively but sensitively with internal and external customers
Remain calm under pressure
Ability to re-prioritise in very short timescales
Discretion and integrity.
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